Accessibility: Transcripts

Why Is This Important?

Transcripts turn spoken content from audio or videos into text, which makes information more accessible, usable and inclusive. Transcripts can be turned into closed-captions.

When To Use It

Use transcripts when publishing videos, podcasts, webinars, recorded lectures, sharing training materials or educational content, and recording meetings or interviews that will be published.

How To Use It
  • Provide transcripts alongside the media.
  • Ensure accuracy for spoken words, speaker identification and meaningful sounds.
  • Break text into paragraphs.
  • Reuse transcripts to pull quotes, support captions or subtitles, and create summaries or Frequently Asked Questions (FAQs).
  • When sharing the transcript with users, place the transcript or a link to the transcript under the media content.

PodBean Podcast Platform

  • The PodBean platform used at 日本av视频 supports an upload of SRT and VTT transcript files, which are shared through the podcast website, embedded players and apps. However, support is not universal on all channels or browsers. To guarantee access to the transcript, post the transcript separately and link to the transcript in the episode description.
  • To create the SRT file, transcribe manually or use automatic speech recognition (ASR) features in software such as Panopto, Adobe Premiere Pro or YouTube. If using ASR features, review and edit prior to publishing.
Best Practices
Accuracy

Strive for a 99% accuracy rate or higher to comply with industry standards.

  • Auto-generated Captions: unedited machine-generated transcripts (like default YouTube captions) generally do not meet these accuracy standards and must be reviewed and edited.
Verbatim Content

Capture the spoken words as accurately as possible, without omitting information or excessive editing.

  • Filler words can be removed to provide clarity if it does not change content or experience.
Context and Tone

Include nonspeech sounds (e.g., [laughter, background noise]) and accurately reflect the speaker's tone and intent.

Speaker Identification

Clearly indicate who is speaking to provide context.

Grammar and Punctuation

Correct grammar and punctuation are required to ensure the transcript is clear and readable.

Audio Descriptions

When accompanied by video, transcripts should include descriptions of important visual information not mentioned in the audio.

Timing

While transcripts do not need to be synchronized in the same way as captions, they must correspond clearly to the audio content.

Transcript Syntax

  • Use a Sans serif font.
  • Line breaks and captions breaks should follow the natural rhythm of speech.
  • Use square brackets to designate non-speech sounds & sound effects.
    • Example: [music] or [laughter].
  • Speaker Identification, the speaker鈥檚 name should be in all capital letters, with a colon, and a space.
    • Example: >>HEIDI: Hello, Jackrabbits Nation!
  • Numerals 1-12 should be written out, all other numbers should be written as digits.
    • Example: there are seven major programs.
  • Other considerations.
    • Websites and emails as text, not spelled out, example: www.sdstate.edu, not W-W-W dot S D state dot E-D-U.