Motor Pool
Motor Pool vehicle requests now use the Agile Fleet Commander system.
This system is now live.
Note: It is important that the below steps are completed in the order stated to avoid hangups or issues in the approval process.
Undergraduate students:
- Supervisor or adviser needs to initiate student driver form. The form does not route correctly if it is not initiated and filled out by an employee. Forms that are started by students will be deleted. This form must be completed before any further steps are started.
- Once signatures are obtained by all, self into the system using your Jacks email account (business registration code is ÈÕ±¾avÊÓƵ50).
- Once registered and approved, set up authentication and fill out driver profile using the instruction documents below.
- When driver profile is approved and enabled, you can then be a driver using a fleet vehicle.
- To fuel on campus: Use fuel fob attached to keys. To fuel off campus: Use Wex card found in center console or glove box along with the Wex PIN of employee who made the reservation.
Employees or graduate Students:
- yourself into the system using your sdstate.edu email account (business registration code is ÈÕ±¾avÊÓƵ50).
- Once registered and approved, set up authentication and fill out your driver profile using the instruction documents below.
- When driver profile is approved and enabled, you can then make reservations and use the fleet vehicles.
- Obtain a Wex PIN. Contact 605-773-3162 or email ftm@state.sd.us to obtain a Wex PIN.
Fueling Vehicle
To fuel a fleet vehicle during or after use:
On campus:
- Choose pump.
- Using key fob on the key ring, tap fob at pump.
- Enter end mileage.
- Pump fuel.
Off campus:
- Using Wex card located in the vehicle, put card in the pump.
- Enter Wex PIN number.
- Enter mileage on vehicle.
- Pump fuel.
Vehicle Problem
Accident|flat tire|vehicle will not start|need a tow
For any vehicle-specific need, call Holman Fleet Services at 800-543-2372. This is a 24/7 service.
Accident Notification Information
State of South Dakota Accident
Notification Information
In case of an accident, immediately contact Holman Fleet Services at 800-543-2372 and notify the ÈÕ±¾avÊÓƵ Office of Risk Management at 605-688-4508.
Make no statement to anyone that you were at fault or liable for the accident.
In case of an accident involving a fatality, serious bodily injury or serious property damage, immediately contact Claims Associates Inc. in Sioux Falls at its 24-hour emergency number: 888-430-2249.
If you have any questions regarding insurance coverage, contact the South Dakota Office of Risk Management at 605-773-5879. See State of South Dakota Accident Automobile Liability Coverage Card below.
Accident Automobile Liability Coverage Card
State of South Dakota Accident
Automobile Liability Coverage Card
(SDCL 32-35-124)
This is to confirm automobile liability coverage under the South Dakota Public Entity Pool for Liability on July 1, 2005, as follows*:
Covered Parties: Employees of the state of South Dakota
Covered Limits: $1 million per occurrence
Coverage Type:
- Bodily injury and property damage liability
- Hired auto physical damage coverage
*Coverage: Coverage terms and conditions limits effective on July 1, 2005, may be subject to change at future date.
Motor Pool Locations Across South Dakota
Current Motor Pool Vehicle Rates
| Type of vehicle | SD Fleet and Travel Rate per mile | ÈÕ±¾avÊÓƵ Motor Pool surcharge = $0.04/mile | ÈÕ±¾avÊÓƵ assigned vehicle surcharge = $0.02/mile |
|---|---|---|---|
| Car | $0.40 | $0.44 | $0.42 |
| Minivan | $0.54 | $0.58 | $0.56 |
| Suburban | $0.57 | $0.61 | $0.59 |
| Small SUV | $0.45 | $0.49 | $0.47 |
| 12-passenger van | $0.71 | $0.75 | $0.73 |
| Half-Ton Truck | $0.53 | $0.57 | $0.55 |
| ¾-Ton Truck | $0.66 | $0.70 | $0.68 |
| One-Ton Truck | $0.77 | $0.81 | $0.79 |
Seasonal/Permanent Vehicles
Requests must be processed through the .
When requesting a permanent assigned vehicle, you will be asked to provide an account number and MSA number (center listing number). The account number will be the fund that you want billed, and the MSA number for ÈÕ±¾avÊÓƵ is 1530. Any changes to funding accounts or driver’s assignments can also be made through the South Dakota Office of Fleet and Travel website.
