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All payments must be made in full by 11:59 p.m. on the semester’s payment due date.

The semester payment due date is located in the upper right corner of your statement and on the Cashier's Office webpage.

1. E-check (free) or debt/credit card (2.85% service fee) through SDePay/Quikpay.

   The credit cards Visa, Mastercard, Discover and American Express are accepted.

2. Mail a check or money order to the following address:

   ÈÕ±¾avÊÓƵ Cashier’s Office
   SAD 136, Box 2201
   Brookings, SD 57007

   Please be sure to include your name, student ID and phone number with the payment.

3. Cash or check* in our office at Morrill Hall Room 136, Monday through Friday, 9 a.m.-5 p.m.

   *We are unable to accept debit or credit cards in the office.

4. Payment Plan

   You may set up a payment plan via SDePay under the payment plan tab. The number of payments you will have throughout the semester will depend on when you sign up for the payment plan. Details can be found on the payment plan webpage.

Students and their authorized payers will receive an email notification when a new statement is available via SDePay. No paper statements are distributed.

Students may access statements through Self Service by selecting SDePay/pay now > view and pay accounts tab > statement history to get to the page.

Statements are accurate as of the date and time they are generated. Refer to the current activity tab if you made changes after the most recent statement was generated. If you need an updated statement before the next statement cycle, email us at studentbills@sdstate.edu to request one.

Accounts receivable holds are placed on accounts when no payment is made in full or payment plan set up by the semester payment due date. The hold prevents you from making registration changes until your balance is paid in full.

Setting up a payment plan after the due date will not resolve this hold. The hold will be lifted when your balance is $0. Therefore, to prevent an accounts receivable hold, please be sure to pay in full or set up a payment plan by the semester payment due date.

A federal law called the Family Education Rights and Privacy Act requires that a student’s financial records are private and confidential. The Cashier’s Office is required to secure written authorization from the student prior to the release of the information contained in these records. We recommend that students grant access for parents and others to view financial information by adding them as an authorized payer on SDePay.

Refunds for students with credit balances are generally initiated by our office on Mondays, Wednesdays and Fridays and paid out by accounts payable within two to three business days for those who have direct deposit set up and five to seven business days via check in the mail if direct deposit is not set up*.

Once a refund is initiated, you will see a line item with description ÈÕ±¾avÊÓƵ refund on your student account.

Students may set up direct deposit via .

*If you are not interested in direct deposit, please make sure we have your updated mailing address on file.

Note: Federal financial aid cannot pay to your account any sooner than 10 days before the start of the course. Therefore, your refund timing will depend on when your aid will be applied/overpaid to your account. As a general rule, you will receive your refund within 14 days of your aid being overpaid.

Students must authorize federal financial aid to pay charges beyond tuition, fees, housing and meal plan.

To authorize this, please visit the website and follow the instructions below to allow the Board of Regents to use federal aid to pay for noninstitutional charges, such as first-day access and other book charges, parking charges, field trip charges and other similar expenses.

• Under the banner financial aid section, select current students and then choose your campus.
• Once you are logged in to your financial aid self service, select the aid year in the upper right corner.
• On the home tab, click "view questions" in the questions from the financial aid office section.
• Locate the Title IV authorization paragraph and select "yes" from the drop-down box.

If you already made a selection on the aid application, you may need to submit a paper form to update your selection.

If you have any questions about financial aid, please reach out to the Office of Financial Aid and Scholarships at 605-688-4695 (option 2).

Students receive the 1098-T tax form in the mail or via email around Jan. 31 of every year.

It can also be viewed and printed online by going to . You will need to register for an account to access your 1098-T. If you aren't sure what your Heartland key is, you may reach out to ECSI customer service at 866-428-1098.

Current students can also access their 1098-T on the MyState portal > dashboard > student account menu (under the student billing account self service menu) > tax notification > tax year.

The 1098-T document includes total qualified expenses in the calendar year.

• Qualified expenses are typically: Summer Year 1, Fall Year 1, Spring Year 2
• Payments made are typically: Spring Year 1, Summer Year 1, Fall Year 1
• When payments are less than qualified expenses billed, the remaining qualified expenses are carried over to the next year’s calculation.
• Over the course of the student’s career, the total should line up with payments made toward qualified expenses.

If you have any questions, please send us an email at studentbills@sdstate.edu.